The event organiser, Office of the Data Protection Authority, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
WHO ARE WE?
We are the Office of the Data Protection Authority for the Bailiwick of Guernsey (ODPA). Our legal identity and powers come from the Data Protection (Bailiwick of Guernsey) Law, 2017 (and associated statutory instruments) (the Law) where we are described as ‘the Authority’. Our contact details are here.
DATA PROTECTION OFFICER (DPO)
The Data Protection Officer for the ODPA is Thomas Elliott, who can be contacted by email (dpo@odpa.gg), telephone (+44 1481 742074) or in writing (contact details here).
DATA COLLECTED WHEN YOU REGISTER FOR AN EVENT
We process your personal data (in this instance: your name, mobile number and email address only) in relation to our event registration process under paragraph 2 (the entering into and performance of a contract) of Schedule 2, Part I of the Law.
When registering for an event with us, you only need to provide your name, mobile number and email address. We will use this information to facilitate the event and your attendance at it. We will be unable to manage your attendance at any event without your name, mobile number and email address. You will not receive any event specific communication other than for events you have signed up for.
We sometimes take photos at our events for use on our website and social media to promote the work that we do and we rely upon our ‘legitimate interests’ to do so. We understand that sometimes there may be reasons why individuals may not wish for their photograph to be taken and published, and when you sign up for one of our events you can opt-out of being included in any photography. You may also let us know at any point if you object to our use of your likeness in photographs taken at an event, and we will consider your objection in line with your rights under the Law.
When you sign up for one of our events, we ask you what your job title is, but you do not have to tell us. Collecting this information allows us to understand who our event attendees are and tailor our content where appropriate. By providing your job title, you provide consent for us to use this information for this purpose, however, you may withdraw this consent at any time.
We use Ticket Tailor to manage our events registration, they are a UK-based organisation.
YOUR RIGHTS
The Law provides you with a number of specific rights.
If you want to make a submission in respect of any one of these rights, please contact our data protection officer.
RETENTION OF DATA
The ODPA fulfils a statutory function as set out in the Law. All data is retained securely and only used for the purposes set out in the Law. Data is retained to comply with our statutory obligations and in accordance with the ODPA’s retention policy.
COMPLAINTS AND APPEALS
Section 67 of the Law provides for a right to complain to the Authority. Sections 82 and 83 of the Law provides for rights of appeal. Where that complaint relates to the processing of personal data by the ODPA, specific procedures are in place to ensure appropriate review.
Complaints can be lodged via our complaints page, or using our contact details.